JobCostPro - Employee Time Keeping
The Time Card screen is where you enter your daily time cards and easily drill-down information you want to see quickly. You can enter any number of time cards for an employee, or job, for any given day. In addition, an employee may use any number of Pay Types during the Period. If more than one Pay Type is used and the employee goes into overtime, the overtime is then averaged. See Overtime Averaging
below for detailed information.
- This screen opens assuming you will enter time cards for the Period End Date selected on the Main Menu. However, you may enter time cards for any period at any time. To view time cards for a period other than the one selected. Click the All Periods option.
- To make a time card overtime, check the OT box for that employee. This option is not available in QuickBooks. You must select Overtime from the Pay Type box.
- To automatically calculate overtime for the period, click the Calculate Overtime button. JobCostPro will figure out who has overtime and make the necessary changes to the time cards. If necessary, it will split a time card and charge part of the job to overtime.
- To drill-down select information, choose from the blue pick boxes until the desired results are showing. Click the Show All option to return to the default view of all records shown for the period. For example, to only view time cards for overtime on 1/21/2003, select that date from the date pick box and then check the overtime (OT) check box.
- Click this link to view a Sample Time Card that your employees can use.
- The Fair Labor Standards Act (FLSA) is the statute that, in most cases, controls how to determine applicable overtime pay rates. If there is a state law that is more restrictive than the FLSA, the state law will control, however JobCostPro uses the following guideline.
- The basic way to calculate overtime pay under the FLSA for multiple rates is to use a "weighted average" of the rates. This means taking the total earnings for the week from all rates, plus any premiums or bonuses, and dividing that total by the number of hours worked at all jobs. This calculation gives you a "regular rate" for that work week, and is the rate to use for all hours over forty that must be compensated at time and one-half.
- The Print Menu offers a comprehensive selection of reports to choose from. Click this link to view a few sample reports.